How does the process work? UCLA Events Online coordinates campus events by facilitating communication among the participants in the event planning process. THE PARTICIPANTS Scheduler The Scheduler is a campus staff member who is responsible reserving certain event locations. Applicant The Applicant is a student, faculty or staff member who is planning an event. Facilitator The Facilitator is a staff member from a campus department that provides services for an event such as tickets, parking or audio-visual equipment. Authorized Signatory The Authorized Signatory is a campus staff member who can authorize an event that is being held by a department or registered organization. THE PROCESS The Applicant contacts the Scheduler who reserves the event location. Click here to find a list of locations and the schedulers for the locations. After the Scheduler reserves the event location, the Scheduler initiates an event application to confirm the reservation. The Applicant receives an e-mail with instructions on how to complete and submit the application. While completing the application, the Applicant receives information from UCLA Events Online about campus event policies and procedures, including a customized "To Do List" that guides the Applicant through the event planning process. After the Applicant submits the application, the Facilitator(s) review the application and may send e-mail notices to the Applicant with stipulations about the event. After the Facilitator(s) reviews the application, the Authorized Signatory receives an e-mail with instructions on how to access the application and provide an electronic signature. After the Authorized Signatory electronically authorizes the application, all the participants receive an e-mail that the event application is confirmed. Return to UCLA Events Online Homepage